For clinics, therapists, health practices and the agencies that build their sites

Patient intake for clinics, built on Gravity Forms

Intake forms that create the patient in Cliniko, email confirmation, consent records, signed forms, appointment booking and a patient portal on your own website. Get all 10 add-ons with the Clinic Suite, or with an All-Access pass.

Get the Clinic Suite from $149/year How it works

From first enquiry to patient portal

Each step is a Gravity Forms add-on you configure in wp-admin. Use the steps your practice needs.

  1. 1

    Intake form

    Your Gravity Forms intake form collects the details, files of any size and a recorded consent to your privacy terms.

    Large File Uploads · Upload Tools Pack · Consent Records

  2. 2

    Check the details

    The person confirms their email address through a link, and the postal address is checked while the form is sent.

    Double Opt-In · Address Verification

  3. 3

    Into your clinic software

    Each entry can create a patient in Cliniko, with your field mapping. Double Opt-In can hold the feed until the email is confirmed.

    Cliniko

  4. 4

    Forms and signatures

    A branded PDF, such as an intake summary or consent form, is created from the entry and can be sent for signature with DocuSign or Dropbox Sign. The signed copy comes back to the entry.

    PDF & E-Signature

  5. 5

    Appointment booking

    Patients pick a service, staff member and location. Confirmation emails go out and the appointment can sync to Google Calendar.

    GF Booking

  6. 6

    Alerts and patient portal

    Staff notifications can be encrypted for each recipient. Patients log in to see their own submissions, update details through a secure link and download their PDFs.

    PGP Encrypted Notifications · Frontend Entry View

Clinic Suite: all 10 add-ons

The lower-cost way to get the clinic add-ons. One yearly licence key activates all 10 on your sites. The three plans differ only in how many sites you can use them on.

Lowest price

Clinic Suite 1 Site

$149/year

Billed yearly. Renews automatically, cancel any time.

  • Use on 1 site
  • All 10 clinic add-ons below
  • One licence key for all 10
  • Updates and support
Get 1 Site

Clinic Suite 5 Sites

$199/year

Billed yearly. Renews automatically, cancel any time.

  • Use on up to 5 sites
  • All 10 clinic add-ons below
  • One licence key for all 10
  • Updates and support
Get 5 Sites

Clinic Suite 10 Sites

$229/year

Billed yearly. Renews automatically, cancel any time.

  • Use on up to 10 sites
  • All 10 clinic add-ons below
  • One licence key for all 10
  • Updates and support
Get 10 Sites

Need every Gravity Forms add-on?

The All-Access pass includes the 10 clinic add-ons plus every other GravityExtra Gravity Forms add-on, the new ones we release while your plan is active, and the GravityExtra Hub.

Most popular

All-Access Agency 10 Sites

$249/year

Billed yearly. Renews automatically, cancel any time.

  • Use on up to 10 sites
  • All 10 clinic add-ons below
  • Every other Gravity Forms add-on, and new ones as they launch
  • Updates and priority support
Get Agency 10 Sites
No site limit

All-Access Agency Unlimited

$449/year

Billed yearly. Renews automatically, cancel any time.

  • Use on unlimited sites
  • All 10 clinic add-ons below
  • Every other Gravity Forms add-on, and new ones as they launch
  • Updates and priority support
Get Agency Unlimited

Want to see everything in the pass? View the All-Access page.

Only need one add-on?

Every add-on is also sold on its own, with its own plan and licence key. Pick the one you need on its page.

What's included

10 GravityExtra add-ons for Gravity Forms, all included in the Clinic Suite and in the All-Access pass. Each one also has its own page with setup details.

Clinic software

Cliniko

Creates a Cliniko patient from each entry: first and last name, email, mobile number, date of birth, sex and a note, mapped to your form fields. You choose your Cliniko region (Australia, UK or Canada) and use your own Cliniko API key.

See the Cliniko add-on →
Scheduling

GF Booking

Appointment booking with services, staff and locations, confirmation emails to the patient and to your staff, and optional Google Calendar sync.

See the GF Booking add-on →
Documents and signatures

PDF & E-Signature

Turns entries into branded PDFs (intake summaries, consent forms), attaches them to notifications and sends them for signature with DocuSign or Dropbox Sign. The signed copy comes back to the entry.

See the PDF & E-Signature add-on →
Patient portal

Frontend Entry View

A patient portal on your site: patients see only their own entries, can edit them through secure expiring links and download PDFs.

See the Frontend Entry View add-on →
Patient files

Large File Uploads

Patients upload large files in parts, straight to your own S3, R2, Wasabi, B2 or Spaces bucket.

See the Large File Uploads add-on →
Patient files

Upload Tools Pack

Renames uploads with merge tags, checks file count and image size on the server and shrinks large images.

See the Upload Tools Pack add-on →
Privacy

PGP Encrypted Notifications

Encrypts notification emails and their attachments with each recipient's OpenPGP public key. Subjects are not encrypted, so you set a neutral one. Includes a key manager and an encrypted test email.

See the PGP Encrypted Notifications add-on →
Privacy

Consent Records

Keeps proof of every consent: the exact text shown, time and page, with a withdrawal link and WordPress personal-data export and erase.

See the Consent Records add-on →
Data quality

Double Opt-In

Entries wait until the person confirms their email address through a link. Notifications and add-on feeds run after the confirmation, with a reminder and automatic clean-up of unconfirmed entries.

See the Double Opt-In add-on →
Data quality

Address Verification

Checks the postal address while the form is sent, with USPS, Smarty or Google Address Validation. Suggests the corrected address, asks for a missing apartment number and saves the result on the entry.

See the Address Verification add-on →
Security and data

Your forms and entries stay on your own website

The add-ons run inside your own WordPress site. Form entries are stored in your own database and are sent only to the services you connect yourself. Which rules apply to your practice, and whether your setup meets them, is your responsibility.

  • No entries pass through GravityExtra. Licence and update checks send only your licence key, your site address and your WordPress and PHP versions.
  • Direct connections. Cliniko, DocuSign, Dropbox Sign, Google Calendar and the address service you pick (USPS, Smarty or Google) are called from your site with your own account and credentials. Each of them receives the data you send it, such as the postal address typed into the form.
  • Protected documents. PDFs are stored in a protected folder on your site and shared through signed links that expire. Large uploads go straight to your own storage bucket.
  • Encrypted notification emails. With PGP Encrypted Notifications, the message and attachments of a notification are encrypted with each recipient's public key. Only public keys are stored on your site. Email subjects are not encrypted.
  • Proof of consent. Consent Records keeps the exact wording each person agreed to and lets you store the IP address in full, shortened or not at all. Double Opt-In records when the email was confirmed.
  • Patients see only their own entries. The portal can limit each view to the logged-in patient's own entries, with edit rights for the owner or chosen roles.
  • Your responsibility. GravityExtra does not certify your website, hosting or connected services against any health-privacy or security regulation. You stay responsible for your own compliance and policies, so check what applies to you with your own adviser.

7 ready-made forms, included

Import a form, check the wording, switch on the connections you use. Every Clinic Suite plan includes the template pack as a download in My Account, at no extra cost.

New patient intake

Contact details, date of birth, address, emergency contact, insurance and a short health summary. Creates the patient in Cliniko, checks the address and records consent.

Uses: Cliniko (feed), Address Verification, Consent Records, PGP Encrypted Notifications, Lead Source & UTM Attribution (hidden fields)

Request an appointment

A request form with visit type, clinician preference, two preferred times and confirmed contact details (double opt-in).

Uses: Double Opt-In, Consent Records, GF Booking (add after import), Cliniko (feed)

Consent to treatment

Treatment consent with separate confirmations, a PDF copy and a signature request through DocuSign or Dropbox Sign.

Uses: PDF & E-Signature, Consent Records, PGP Encrypted Notifications

Send documents before your visit

A document upload form for referral letters, insurance cards and imaging, with renamed files, shrunk photos and a large-file field.

Uses: Large File Uploads, Upload Tools Pack, Consent Records

Contact preferences and reminders

Separate consents for email, text messages and voicemail, stored as records, with a confirmed email address.

Uses: Consent Records, Double Opt-In

Referral from a health professional

A referrer form with patient contact details, urgency, the referral letter and imaging. The notification is encrypted with PGP.

Uses: PGP Encrypted Notifications, Large File Uploads, Upload Tools Pack, Cliniko (feed)

Telehealth consent

Telehealth consents, a technology check and the location of the patient, recorded as consent records.

Uses: Consent Records, Address Verification

Templates are starting points: they hold example wording, no real names or records, and are not legal, medical or financial advice. Connections to other services start switched off until you add your own keys.

Questions

Which clinic software is supported?
Cliniko: each entry can create a patient with name, email, mobile number, date of birth, sex and a note. Choose the region of your Cliniko account (Australia, UK or Canada) and use your own Cliniko API key. Appointment booking is handled by GF Booking inside WordPress.
What do I need from Cliniko and the other services?
Cliniko: an API key from your Cliniko settings. E-signature: your own DocuSign or Dropbox Sign account. Address checks: your own USPS, Smarty or Google credentials. Large uploads: your own S3-compatible storage bucket. Google Calendar sync for bookings is optional and uses your own Google credentials. Encrypted notifications: the OpenPGP public key of each recipient.
Clinic Suite or All-Access: which should I choose?
The Clinic Suite includes the 10 add-ons on this page and costs less: 1 site, 5 sites or 10 sites. The All-Access pass includes the same 10 plus every other GravityExtra Gravity Forms add-on, new add-ons as they launch, the GravityExtra Hub and the All-Access Library, on 10 sites or unlimited sites. One site is one WordPress website (domain).
How do I install the Clinic Suite add-ons?
After your purchase, the 10 add-ons are in My Account under Downloads, and your licence key is under License Keys. Upload the add-ons you need to WordPress and enter the same key in each add-on that asks for one. While your plan is active, new versions are in My Account under Downloads, and add-ons with the GravityExtra updater also update from your WordPress dashboard.
Does the Clinic Suite make my website compliant?
No. The add-ons are tools for your Gravity Forms forms. They run on your own WordPress site and your entries are stored in your own database, but GravityExtra does not certify the add-ons, your hosting or the services you connect against any health-privacy or security regulation. You are responsible for your own compliance, including hosting, staff access, connected services and policies. Ask your own adviser what applies to your practice.
How do renewals work?
Plans are billed once a year and renew automatically, so updates and support continue without a gap. You can cancel any time from your My Account page. Without a renewal, updates and support stop at the end of your paid year.
I already own one of these add-ons. What happens to it?
Nothing changes: your existing licence keeps working. Contact us if you have questions about moving to the Clinic Suite or an All-Access pass.
What is your refund policy?
If an add-on has an error caused by the add-on itself within 30 days of purchase, we refund you in full. Refunds do not cover problems caused by third-party plugins, themes or custom code. Full details are in our Terms & Conditions.
Do I need Gravity Forms?
Yes. The add-ons add features to Gravity Forms, which is licensed separately. Several add-ons need Gravity Forms 2.9 or later and PHP 7.4 or later.

Everything your intake needs, in one plan

All 10 clinic add-ons for Gravity Forms, from $149/year with the Clinic Suite or included in the All-Access pass, with updates and support.

Choose your plan
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