How to Password Protect Gravity Forms and Restrict Access by User Role

Protecting confidential registration forms, internal employee surveys, or VIP wholesale order sheets requires restricting access without having to password-protect the entire WordPress post or page. With the Gravity Forms Form Locker Add-on, you can lock forms with a custom passcode or restrict access strictly to logged-in user roles.

Why Choose Native Form Gating

• Inline Password Prompt: Shows a clean password input box directly on the form area with customizable helper text.
• User Role Whitelist: Automatically unlock forms for specific user roles (e.g. Administrator, Editor, Subscriber, VIP Member).
• Cookie Session Remember: Keep users unlocked across the browsing session so they do not need to retype the password repeatedly.

Step-by-Step Setup Guide

Step 1: Open Form Settings

Navigate to Forms → Form Settings → Form Locker and toggle on Enable Form Gating.

Step 2: Choose Protection Type

Select Password Protection or User Role Restriction and specify your desired passcode or allowed roles.

Secure your private forms today. Get Gravity Forms Form Locker Addon (/year) →